Privacy Policy
At Koskie | Law, we are committed to protecting your personal information and safeguarding your privacy. As legal professionals, we are bound by a duty of confidentiality—and we take that obligation seriously. This Privacy Policy outlines how we collect, use, and protect your personal information in accordance with applicable laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
Our Commitment
As lawyers, we have a professional and ethical responsibility to keep client information confidential. This policy reflects that commitment and applies to personal information collected from current, former, and prospective clients, as well as other individuals whose information we may receive in the course of providing legal services.
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What Is Personal Information?
“Personal information” means any information about an identifiable individual. This does not include business contact information, such as your name, title, business address, or telephone number when used for business communications.
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Why We Collect Personal Information
We collect personal information to provide legal services and manage our business operations. This includes:
• Giving legal advice and representing you
• Communicating with you about your matter
• Managing billing, payments, and client records
• Meeting regulatory, legal, or professional obligations
• Conducting internal audits or complying with reporting obligations
• Understanding client needs and improving our services
• Sending legal updates, seminar invitations, or newsletters (if you opt in)
If you subscribe to receive information from us, we use your contact details only for that purpose and may send related updates we believe are relevant to your interests.
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How We Collect Information
We collect personal information by lawful and fair means, and only what is necessary for the purposes outlined above. Information may come directly from you, through referrals you authorize, or from third parties such as:
• Government agencies and registries
• Financial institutions, insurers, or professional advisors
• Credit bureaus, employers, or real estate agents
• Public records and commercial data sources
We may also collect information through your use of our website, including general site usage patterns (not tied to your identity) to improve performance and user experience.
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Disclosure of Personal Information
We do not sell or share your personal information for marketing purposes. We may disclose your information only in limited circumstances, such as:
• When required by law or court order
• When necessary to collect fees or enforce agreements
• When you have given express or implied consent
• When legal services require sharing information with third parties (e.g., other law firms, expert witnesses, service providers), all of whom are bound by privacy obligations
• When working with administrative providers (e.g., secure file storage or IT support) under confidentiality agreements
• When the information is already publicly available
We may also be required to verify identity under laws such as the Proceeds of Crime (Money Laundering) and Terrorist Financing Act, and in some cases, report certain transactions to FINTRAC.
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Safeguarding Your Information
We take reasonable and appropriate security measures to protect your information against loss, theft, unauthorized access, or disclosure. These safeguards include:
• Secure premises and file storage
• Restricted access to sensitive files
• Use of firewalls, security software, and password protection
• Confidentiality training and internal policies for staff
Please note that while we take precautions, email and other online communications are not fully secure. Avoid sending sensitive or confidential information electronically unless adequate encryption or protection is in place.
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Consent
By engaging our firm, you consent to the collection, use, and disclosure of your personal information as described. You may withdraw your consent at any time, subject to legal or contractual restrictions and with reasonable notice.
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Accessing or Updating Your Information
We make every effort to ensure your information is accurate and up-to-date. You may request to review, correct, or update your personal information by contacting our Privacy Contact (below).
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Changes to This Policy
We may update this Privacy Policy from time to time as part of our ongoing review of practices and compliance obligations. Any changes will be posted on our website.
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Contact Us
If you have questions about our privacy practices or wish to access your personal information, please contact T. F. (Ted) Koskie at the address set out in this web site. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at 112 Kent Street, Ottawa, ON, K1A 1H3, Toll-free: 1-800-282-1376, www.priv.gc.ca.
As lawyers, we have a professional and ethical responsibility to keep client information confidential. This policy reflects that commitment and applies to personal information collected from current, former, and prospective clients, as well as other individuals whose information we may receive in the course of providing legal services.
⸻
What Is Personal Information?
“Personal information” means any information about an identifiable individual. This does not include business contact information, such as your name, title, business address, or telephone number when used for business communications.
⸻
Why We Collect Personal Information
We collect personal information to provide legal services and manage our business operations. This includes:
• Giving legal advice and representing you
• Communicating with you about your matter
• Managing billing, payments, and client records
• Meeting regulatory, legal, or professional obligations
• Conducting internal audits or complying with reporting obligations
• Understanding client needs and improving our services
• Sending legal updates, seminar invitations, or newsletters (if you opt in)
If you subscribe to receive information from us, we use your contact details only for that purpose and may send related updates we believe are relevant to your interests.
⸻
How We Collect Information
We collect personal information by lawful and fair means, and only what is necessary for the purposes outlined above. Information may come directly from you, through referrals you authorize, or from third parties such as:
• Government agencies and registries
• Financial institutions, insurers, or professional advisors
• Credit bureaus, employers, or real estate agents
• Public records and commercial data sources
We may also collect information through your use of our website, including general site usage patterns (not tied to your identity) to improve performance and user experience.
⸻
Disclosure of Personal Information
We do not sell or share your personal information for marketing purposes. We may disclose your information only in limited circumstances, such as:
• When required by law or court order
• When necessary to collect fees or enforce agreements
• When you have given express or implied consent
• When legal services require sharing information with third parties (e.g., other law firms, expert witnesses, service providers), all of whom are bound by privacy obligations
• When working with administrative providers (e.g., secure file storage or IT support) under confidentiality agreements
• When the information is already publicly available
We may also be required to verify identity under laws such as the Proceeds of Crime (Money Laundering) and Terrorist Financing Act, and in some cases, report certain transactions to FINTRAC.
⸻
Safeguarding Your Information
We take reasonable and appropriate security measures to protect your information against loss, theft, unauthorized access, or disclosure. These safeguards include:
• Secure premises and file storage
• Restricted access to sensitive files
• Use of firewalls, security software, and password protection
• Confidentiality training and internal policies for staff
Please note that while we take precautions, email and other online communications are not fully secure. Avoid sending sensitive or confidential information electronically unless adequate encryption or protection is in place.
⸻
Consent
By engaging our firm, you consent to the collection, use, and disclosure of your personal information as described. You may withdraw your consent at any time, subject to legal or contractual restrictions and with reasonable notice.
⸻
Accessing or Updating Your Information
We make every effort to ensure your information is accurate and up-to-date. You may request to review, correct, or update your personal information by contacting our Privacy Contact (below).
⸻
Changes to This Policy
We may update this Privacy Policy from time to time as part of our ongoing review of practices and compliance obligations. Any changes will be posted on our website.
⸻
Contact Us
If you have questions about our privacy practices or wish to access your personal information, please contact T. F. (Ted) Koskie at the address set out in this web site. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at 112 Kent Street, Ottawa, ON, K1A 1H3, Toll-free: 1-800-282-1376, www.priv.gc.ca.